Toolbox, under construction
The toolbox is a remake of the protected directory known formerly as… the toolbox. Consider this a work-in-progress — the site editor's attempt to make content more accessible.
Chapter stationery
Last updated at the end of 2007, the chapter stationery:
(Note: the chapter stationery is not replicable without the "Identifying AIA Components" document, the AIA "eagle" and text logo, the font "Helvetica Condensed Light" and a good sense of graphic design rules.)
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Chapter operations
The Chapter is governed by a twelve member Board of Directors. Five board members are Chapter Officers: President, First Vice-president (President Elect), Vice-president, Secretary, and Treasurer. Chapter Officers must be full AIA members to be elegible to serve.
The Board has seven members who are elected as Regional Directors. The regions are France, Germany, Switzerland, Italy, Northern Europe, Soutehrn Europe and Eastern Europe.
Contact
Look to the index page of the “about” section of the site for contact information→.
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Conference/event planning
While a chapter conference (understood most clearly as an event incorporating a chapter meeting and a substantial CES component) is a much more extensive event than an ordinary "event", events do often require a similar, albeit smaller, effort.
We will start with some links for materials for the Committee and chair of the 2008 Athens conference.
Many of the linked items are in a protected directory. Email the AIACE site editor or administrative assistant should you require the user name and password.
Planning guidelines
The Paris 2004 Conference Organizing Committee created Guidelines & Lessons Learned, to assist others in organizing conferences and chapter events.
Richard notes: while continuing education should be the first priority in conference planning, do not put logistics second. (A tour, for example, will earn no CES credits without proper consideration for moving people through a space with guides.)
Budget
Sample budgets from Berlin (.xls) and Helsinki (.xls).
Timing/calendar
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52-65 weeks (12-16 mos.) before conference: board/chapter has agreed to proceed with conference in given place and time.
- For Athens 2008 the initial board approval was registered in mid-May. A final go-ahead seemed to linger until mid-June. Both of these dates were later than ideal.
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16 weeks (4 mos.) before conference: final program and description is ready for publication. Hotel information is helpful to include at this time but not necessary.
- For Athens 2008 this will be 20 December. Noting the busy time of the calendar though, a suggested deadline for Elias giving information to Richard is 6 December.
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7-8 weeks before conference: early registration period ends.
- The typical price break for an early registration is from €50-100; €100.
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2-3 weeks before conference: €__ refund period ends. Cancellations after this date receive no refund.
- (Are any refund exceptions made? Of course! Exceptions define the rules.)
Description
The conference chair or an appointee writes a conference description. Including 1-3 images is a fine idea but not required. Sample conference descriptions: Udine, Helsinki, Porto, Paris.
Sample section event descriptions (please note that not all section events are as elaborate as these): Turin, Amsterdam, Basel, Como, Versailles.
Registration
Registration costs are ideally within the €200-300 range.
Richard has worked on a history of registration cost per learning unit offered. (download this .xls file)Registrations are by fax or post. The chapter has no means as of this writing to process secure payment by email or web forms. A sample registration form.
A receipt for registration is issued by the chapter administrative assistant.
Section events should be, whenever possible, handled without the involvement of the chapter treasury or the administrative assistant.
Switzerland section events have been, to date, handled outside of chapter channels and funding due to differences in financial systems and norms.
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Corporate Partnerships
Sponsoring the AIA Continental Europe chapter as a Corporate Partner links companies and products to a network of architects working in Europe and beyond.
- Matrix of corporate partnerships benefits. (Scroll down if the link does not take you directly to the bottom of the page.)
- The matrix (linked above) was generated form this excel file.
- Original “Enhance Your Exposure” document (pdf)
- Revised “Enhance Your Exposure” document (pdf). (Richard Anderson updated the “Enhance” document to update the text and better meet the Institute’s graphic guidelines. if you asked him about it now, he would likely disown this version.)
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Finances
For security (and propriety), the description of chapter financial operations is password protected. The chapter web master processes password requests.
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Mailing lists
For chapter operations, two mailing lists have been created. Each list is restricted for use by subscribers. The list of subscribers can be reviewed at the list info page.
As happens occasionally, a number of items can trigger a hold on email sent to the list. Holds are reviewed by the list administrator(s) for rejection or approval.
Holds can be triggered by messages which are too large*, messages sent from an email account which is not subscribed, messages which include the list name in a CC or BCC field and messages with too many recipients.
* Email is not free. KB’s moving through the chapter server count against the bandwidth allotment for a month. One might also consider if everyone really needs to see that excel file or that a PDF file could stand a little weight loss. Consider asking the web site administrator to add a linked file to the chapter archives. “Rich text” email also eats bandwidth and does not render the same (and sometimes not at all) in every email client, browser or hand-held device.
widerboard AT lists.aiaeurope.org
This is a discussion style list, with a membership that includes voting board members for the year plus committee chairs plus past-presidents (unless opting out).
Visit the WiderBoard info page→.
votingboard AT lists.aiaeurope.org
This is a discussion style list, with a membership that includes only voting board members for the year.
Visit the VotingBoard info page→.
Additional lists
Additional mailing lists are used for communication with and among members. Read more→